Applying for jobs can be a roller coaster ride until it comes time to compose your résumé. With all of the recent news about ATS (Applicant Tracking System) and how it can flag down your resume if you haven’t done everything correctly, many people have come to believe that resumes are now tough to write. If you are an executive assistant and feel this way, you are not alone. Your resume must do the actual job of adequately communicating with the possible employer in order to pass as an ideal candidate for an executive assistant.
Who Is An Executive Assistant?
An executive assistant assists high-profile persons who operate in various fields and own a firm or organization by providing support and administrative assistance. They work with CEOs, public figures, celebrities, top managers, presidents, and governors, among others. Given the number of things these professionals must complete, an executive assistant assists them in managing their workload so that it does not become too burdensome. As a result, operations are more productive and efficient.
Executive Assistant Responsibilities
- Appointments, meetings, and activities for executives are coordinated and prioritized.
- Screening and answering incoming calls and emails, receiving queries, and responding to communications on the executive’s behalf.
- Letters, memoranda, and reports must be typed and sent.
- Plan and register for company events and conferences on behalf of the executive
- Earlier preparation of the meeting agenda and distribution of pertinent information and documents to attendees.
- Handling expenditure reimbursements and ensuring that spending stay within budget.
- Make it easier for external and internal clients or partners to communicate.
- Coordination of supplies and upkeep of various office equipment.
Skills to include in your Executive Assistant Resume:
- Organizational skills
- Excellent communication
- Calendar management
- Confidentiality
- Time management
- Versatility
- Scheduling
- Decision making
- Active listening
- Strategic thinking
- Networking
- Emotional intelligence
Tools for Your Executive Assistant Resume
When you put tools in your resume, it shows the company that you understand how to complete your position. As a result, below are some resources for the function of executive assistant:
- Gmail
- Notion
- Calendly
- Google Calendar
- Slack
- Zoom
- Mail bird
- Trello
- Siri
What You Should Know About Resume Writing
While it is critical to address all aspects of a resume, such as the title, contact information, summary/objectives, abilities, tools, educational history, and certification, you must also carefully use keywords to maximize the likelihood of your resume being selected by ATS. You may believe that your resume will be read by people, but to be safe, include relevant keywords.
Additionally, components such as abilities, tools, and tasks (job experience) should be highlighted with bullets to ensure that they are legible by both people and robots.
Resume Sample
- Your Name
- Address
- City, State,
- Phone Number
- Email Address
Summary:
Devoted and well-spoken executive assistant with 5 years of experience assisting C-level executives. Capable of managing schedules, arranging travel, and giving valuable assistance to high-profile individuals and business leaders.
Work Experience:
Executive Assistant
(Organization), (State)
Start date – Present
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Manage all office operations from inventory supplies to client relationships.
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Prepare professional documents and deliver them promptly and in high quality.
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Organize all local and international travel arrangements and put in place the necessary logistics.
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Prepare meeting agendas, take minutes of the meeting, and follow up on all CTAs (call to action)
Work Experience 2:
Executive Assistant
(Organization), (State)
Start date – End date
-
Supported recruitment process by preparing interview materials and communicating with candidates.
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Established guidelines to prepare financial documents and other report presentations.
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Sending timely emails to clients and stakeholders.
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Created an efficient path for clear communication of information and accountability among the staff, clients, and employers.
Skills:
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Travel coordination
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Meeting planning
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Great communication skills
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Proper attention to details
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Typing
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(Insert skill)
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(Insert skill)
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(Insert skill)
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(Insert skill)
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(Insert skill)
-
(Insert skill)
Tools:
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GoogleMeet
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Slack
-
Zoom
-
Team
-
Calendly
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(Insert tool)
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(Insert tool)
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(Insert tool)
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(Insert tool)
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(Insert tool)
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(Insert tool)
Education:
B.sc/M.sc/HND (Business Administration/relevant course)
Name of University, State
Year of Graduation
Achievement:
(Insert relevant achievement, organization, year)
Certifications:
(Insert relevant certification, Institution, year)
Final Thoughts
Don’t leave out important terms, and explain yourself thoroughly by emphasizing all of your abilities and tools. Remember that this is only an example, and your resume can be much better!